Portland Oregon Wedding Videography and Films -Wedding Cinematography Timeline

wedding cinematography timeline, ideal cinematography details to keep in mind when scheduling your wedding

This simple guide takes a look at the important moments throughout the day that you will want to think about as you plan out your wedding day. The day will fly by and many weddings end up running slightly behind schedule so making enough time for the items on this list will help insure we have the best footage possible to create a simply amazing film! This is just a guideline based on our past experience as filmmakers and videographers, everything on the list is completely optional and up to you.

Keep in mind photographers have many of the same needs listed below and we often shoot together with them to keep the day moving. This can however increase the length of the session.

DRESS, RINGS, SHOES, AND OTHER DETAILS

*Ideal Time Allotment – 30 minutes
* Ideal Time of the Day – Morning
* Ideal Location – Bridal Suite or Hotel Suite

* Advice – Having at least 30 minutes for details ensures that we have plenty of time to get that perfect footage of the dress, rings, shoes, bouquets, and the other details of the day.

There are times when a prep room is too crowded or simply unappealing and we have to take the dress all the way down to the lobby or even outside. This can take some time, but as you can see from the results, it’s well worth the additional work.


PREPARATION

* Ideal Time Allotment – 45 minutes
* Ideal Time of the Day – Morning or Early Afternoon
* Ideal Location – Bridal Suite or Hotel Suite

* Advice – Having 45 minutes to an hour of preparation is ideal for our style. When it comes to videography morning prep time is sometimes overlooked. During this time, we are getting close ups of the make up and hair being applied as well as the candid moments and the bridesmaids and groomsmen get ready for the day. Keep in mind that these are some of the most emotional and fun times of the day so you definitely don’t want to cut it short.

Staggering when the groom gets ready so it doesn’t overlap too much with bride preparations allows for the best coverage.


INDIVIDUAL SESSION

* Ideal Time Allotment – 20-30 minutes
* Ideal Time of the Day – Morning or Early Afternoon
* Ideal Location – Bridal Suite, Hotel Suite, Venue Lobby, or Venue Garden

* Advice – Right after prep is the best time for individual film sessions of the bride and groom (separately). Besides make up and hair being completely fresh, the day hasn’t gotten hectic yet so we can take our time and really get those perfect shots.

Also keep in mind that the window lighting in most hotel rooms and bridal suite create a unique look that can’t be duplicated in any environment throughout the rest of the day.


FIRST LOOK

* Ideal Time Allotment – 20-30 minutes
* Ideal Time of the Day – Morning or Early Afternoon
* Ideal Location – Venue Garden, Empty Venue Hallway (shaded areas with natural light)

* Advice – A first look should be around 20 to 30 minutes. During this time, the bride and groom enjoy seeing each other for the first time on the wedding day. While the actual first look might only be 5-10 minutes, the rest of the time is spent on a few basic shots of the bride and groom. If you are on the fence about doing a first look we can’t recommend it enough. It adds so much beauty and emotion to the final film!

Ideally we are saving the bulk of the couples session for later (see the “couples session” section below). However, if there is no other time in the day, it is best to allocate another 20 minutes to 30 minutes here so that we make sure we have enough footage of just you two.

Leslie and Leon first look at The Water Oasis, wedding film screen grab

CEREMONY DETAIL AND VENUE

* Ideal Time Allotment – 15-20 minutes
* Ideal Location – Ceremony Site
* Ideal Time of the Day – Morning or Afternoon
*Advice – Please allow 15 minutes for the cinematographer to shoot footage of the ceremony site, completely set up with no guests or vendors in the area.

You’ll never get to see the complete set up of your ceremony site before any guests are seated so it’s important that we’re there to capture this footage.

Wedding Film Venue picture from Country Club

COUPLES SESSION

* Ideal Time Allotment – 20-30 minutes
* Ideal Time of the Day – Late Afternoon (Sunset)
* Ideal Location – Venue Garden, Beach, Hotel Lobby, Park

* Advice – Couples session should be around 30 minutes and should take place ideally 30 to 45 minutes before sunset. The is the best time in terms of lighting.

It also allows us to capture the awesome scenic shots with colorful skies. If you booked your venue because of the spectacular view of the ocean or the gorgeous vines of the vineyard, it’s essential to follow this advice in your timeline. (this may be in addition to a couples sneak out session listed below.)

Please keep in mind that the videographer needs just as much quality one on one time during the couple’s session as the photographer. Photo shoots can run long so building in a little extra time just for the videographer to get their shots is a great idea!

A shot from Lindsay and Nick's wedding film in a vineyard

RECEPTION DETAIL AND VENUE

* Ideal Time Allotment – 20-30 minutes
* Ideal Time of the Day – Early Evening
* Ideal Location – Reception Site

* Advice – Please allow at least 20 minutes for the cinematographer to shoot footage of the reception room, completely set up with no guests or vendors in the area.

Similar to the ceremony details, this is the only opportunity we have to capture the beauty of the reception room prior to guest arrival. We understand that often times it is not possible to shut down the whole reception site just for the videographer. Generally we find time for this on our own earlier in the day.


COUPLES SESSION – RECEPTION SNEAK OUT

* Ideal Time Allotment – 10-20 minutes
* Ideal Time of the Day – Dusk to Night Time
* Ideal Location – Areas with interesting lights, fountains, view of the sunset.

* Advice – During the reception, please plan on sneaking out for a couple of night shots. It only takes 10 minutes, as we understand the importance of being a good host. However, this time is important if you would like some of that night time wow footage and helps us to gather that last bit of content to make your film pop. The ideal time for this is right near sunset.